|
Business Printing on a Budget
Being that next Wednesday is the turn of Administrative Professionals to celebrate their own day. We will touch on the very important subject of Business Printing and how to accomplish it without going bankrupt in the process. Now that we stated that saving is the main idea use this week cash discount of $10 on ink and toner orders over $100.
|
|
Business Printing is most definitely the first and why not most important form of printing if we were to list printing purposes in order. It stands out from other printing purposes like home printing or school purposes because in many ways good printing can make or break a deal.
It really doesn’t matter if the business is large or small Business Printing can be an overwhelming task and a stressful chore for any Administrative Assistant so to make their job easier and to thank them on their day the following are some tips and useful advice.
#1 Decide what are your Business Printing Needs
In order to make and keep a printing budget the first thing to do is write down a list of the reasons why you print and what type of printing. To do so it might be helpful to answer the following questions:
a) How many pages will you print per day, month or quarter?
b) Are you mainly printing monochrome documents or color documents
c) Do you need to print on excellent quality all the time?
d) Do you print on draft mode? If so how often (this will save tremendously on ink)
e) How many printers do you have?
f) Do you print marketing materials or outsource?
g) Before printing are you asking yourself… do I need to print it or do I want to print it? You would be amazed at how much if you are truthful about the answer. (Tip that could be also used by compulsive shoppers)
If you have a small business the above can have a tremendous impact on monthly printing cost. Big offices have a harder time controlling printing cost because many people print continually and often and it is impossible to be on top of every printing job.
b) Printing Education a Business Must
What does Printing Education mean? Well for small and big corporations learning how to actively lower printing cost can be extremely effective. Did you know that many times ink cartridges and toner cartridges are replaced and thrown with plenty of ink inside? It might seem like an easy task but with everyday changing printing technologies and many features within one device it is important to teach employees good and money saving habits. Having a recycling bin for unwanted or badly printed pages is a must to use again those unwanted results. Most employees print and then revise a specific document or letter. If that was done before hitting the print button many pages and ink drops would be saved from spending their last days as scrap paper and end up as the back of a to do list or the back of a kids drawing.
When purchasing a new printer make sure everyone knows how to use it, make a tutorial or workshop and then give them cookies (any excuse for throwing an office party). Printing knowing how is printing smart.
c) Ask Yourself … Should I Use a Professional Printing Company for this?
Let’s face it regardless of how good our printer might be printing takes much more than hitting the button and waiting for the outcome to be good. Marketing materials such as business cards, flyers or post cards should be carefully reviewed and decide if printing yourself will not harm you instead of saving.
If you have clear what you want to print and have the talent or in-house designing employee keeping the printing control is definitely the right answer. This gives you the flexibility of printing fewer pages but different versions of the same advertising material. You can actually print and see how it is being received and change or keep depending on the customer’s perspective.
Now professional services take the pain out of printing because they will print many pages at relatively low prices but here we are stuck with bulk figures in case the ad or marketing material is not having success.
If you are an Administrative Professional we want to wish you a great day on the 27th! If you are not but have one then congratulate him or her and evaluate if they know what it takes to lower printer cost. Go to more than 50 articles on Business Printing at our blog.
Happy Administrative Professionals Day!!
|
|
|
|
|